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GDPR - Data Privacy Policy

This Data Privacy Policy covers:

Recruitment Privacy Notice for Island Loch Solutions Ltd

GDPR Privacy Notice for all Job Applicants

Effective Date: 17th August 2023

Thank you for choosing Island Loch Solutions Ltd for your recruitment needs. This Privacy Policy is intended to explain how we collect, use, disclose, and safeguard your personal information in compliance with the General Data Protection Regulation (GDPR) when you use our services. By using Island Loch Solutions' services, you consent to the practices described in this GDPR-compliant Privacy Policy.

1. Information We Collect

We may collect and process personal information from you directly or through our website, mobile applications, and other communication channels, while adhering to the principles of lawfulness, fairness, and transparency. The types of personal information we may collect include, but are not limited to:

  • Contact Information: Name, address, email address, phone number, and other relevant contact details.

  • Professional Information: Resume, CV, cover letter, work history, skills, and qualifications.

  • Personal Identification: Date of birth, nationality, and government-issued identification documents.

  • Usage Data: Information about how you interact with our website and services, including IP address, browser type, device type, operating system, and browsing activities.

2. Legal Basis for Processing

We will only process your personal information when we have a legal basis to do so under the GDPR legislation. The legal bases for processing your data may include your consent, the necessity of processing for the performance of a contract, compliance with legal obligations, protection of vital interests, and legitimate interests pursued by us or a third party.

3. How We Use Your Information

We may process your personal information for various purposes, including:

  • Recruitment and Hiring: To match your skills and qualifications with potential job opportunities, communicate with you about job applications, and facilitate the hiring process.

  • Communication: To respond to your inquiries, provide information about our services, and send you updates.

  • Marketing: With your consent, to send you promotional materials, newsletters, and job alerts.

  • Legal Obligations: To comply with legal requirements and regulations.

  • Improving Services: To analyse and improve our services, website, and user experience.

4. Data Transfers

If you are located outside the European Economic Area (EEA), your personal information may be transferred to and stored at a destination outside the EEA. We will take all necessary steps to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws.

5. Data Storage

Island Loch Solutions Ltd stores data in two different places. These are:

  • Outlook (within our email tenant).

  • Island Loch Solutions Ltd's candidate management system (CRM/ATS system), is stored in the cloud. If requested Island Loch Solutions Ltd will share the Data Privacy Notice of our CRM/ATS system.

6. Your Rights

Under the GDPR, you have the following rights:

  • Right to Access: You can request access to the personal information we hold about you.

  • Right to Rectification: You can request correction of inaccurate or incomplete data.

  • Right to Erasure: You can request the deletion of your personal information under certain conditions.

  • Right to Restriction: You can request the restriction of processing under certain circumstances.

  • Right to Data Portability: You can request a copy of your data in a structured, machine-readable format.

  • Right to Object: You can object to processing based on legitimate interests or direct marketing.

7. Security

We implement appropriate technical and organisational measures to ensure the security and confidentiality of your personal information, including protection against unauthorized or unlawful processing and accidental loss, destruction, or damage.

8. Contact Us

If you have any questions or concerns about this GDPR-compliant Privacy Policy or your rights under the GDPR, please contact enquiries@islandloch.com.

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Thank you for trusting Island Loch Solutions with your personal information while we remain committed to GDPR compliance and protecting your privacy.

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